Are you struggling with not having enough time in the day to work on this task or that task in your business or in your life?
Are you looking at the clock, and you groan to see that you missed that deadline?
Do you ask “Where has all my time gone? How can I figure out how much time to spend on certain tasks?”
If you are here saying yes, yes, and YES to these questions then I am here to explain how you can use time blocking to block out times out of your days, weeks, and even months to make sure
First and foremost, Hi! Thank you for coming to my blog and checking out what I have to say as there is a lot out there on many topics! I hope what I give helps you, and you send more peeps my way! I am here to help stay at home moms and work from home moms with many areas in their life!
If you are new here, I have other blogs to help more in your business areas of life. Go check them out:
Now to the “How do I find more time in my day to get the tasks done that I want while still working from home?”
Step 1: Gather the Tools You Need to Time Block
The tools you need to time block include:
- Paper & Pen (for us old school peeps) or either Word Doc or your own phone’s notebook will do- This is more to write a list and will be explained here in a bit.
- A calendar-mainly your phone’s calendar or I like Google Calendar because it gives great notifications on my phone
Not much when it comes to time blocking but great to have ready to set up your time blocking.
Step 2: Make a list of Your Life Tasks and Business Tasks
As stay at home moms and work from home moms, we also have the life tasks of laundry, cleaning, and more that take up a good chunk of our days (if you let it! :-p) So make a list of both as you will be needing both to have a somewhat idea of where your time goes when the deadline comes up. This list will consist of not only main tasks but subcategories, too. Please see my example of what I mean by this main tasks and subcategories.
Here is an example of my list that I have for myself on just a Monday through Friday basis:
To Do List:
- Listening (Mindset Podcasts)
- Writing (Journal/Gratitude/Dreams/Goals)
- Eating (Your mind and body need fuel!)
- All together family time
- All 3 together and me
- Separate time with me
- School drop off and pick up times
- My older 2 are in school, and I say home with my 3 year old in which I need to make time to play with her, find activities for her to do, and also add in some learning time, too.
- Pinterest Marketing
- Pinning my pins
- Pinning others pins
- Group Boards
- Tailwind Tribes
- Designing pins
- Keyword search
- Social Media Posting
- Networking to find clients
- Posting on Business page
- My Website
- Checking Emails
- Laundry (I make sure to do a load of day of all these to keep up! No matter what!)
- Loading into washer
- Loading from washer to dryer
- Dishes-Thankfully, I have a dishwasher!
- Unloading clean
- Loading dirty
- My Website’s links
- Signing into the businesses that I am an affiliate marketer to because they will not keep you if you don’t check in once in a while.
As you can see, I have a whole lot of things going on, and honestly, I don’t do them all in one day. Many people may think we have all the time in the world because we stay home or work from home, but I don’t and nor do I care about other people’s opinions, too!
I do what I can do with the time that I have allotted for, thanks to my time blocking skills!
And now you can, too!
Quit fretting over what you didn’t get done because it is more of a waste of time to worry and could make you sick and not functional!
Step 3: Time to Start Setting Up Your Calendar
Think in terms of when you are most productive at the same time by priority of the task that needs done.
This means you will schedule your most important task when you are at your most productive self.
You will need to determine how long your tasks should take and whether these tasks need to be done every day, for example, I do one load of laundry every day no matter what! One way to do this is by actually doing the task and timing yourself to see how long it will take you to get it done. When it comes to checking emails and social media; I plan for half hour and that is it!
Because it will consume you and your time until you can hand this off to someone else to take care of, you have more important things to do with your time!
Check out my time blocked calendar!
Here is what my Monday looks like for my time blocking schedule:
3:20-4 am wake; get dressed and ready for workout (I am working on getting up at 3 am!); write in gratitude journal; start my van (if winter time); get food & water ready
4-4:20 am travel to GIM; listen to mindset podcasts on way
4:20-4:45 am make to GIM; read self-development book
4:45-5am socialize with GIM friends
5-6:05 am workout class with 5 min at end to stretch
6:05-6:25 am travel back home listening to mindset podcasts
6:30-6:40 am shower and get myself ready for the day
6:40-8 am morning routine with my 3 girls during school year: breakfast; get ready for school; load dishwasher; load washer; take girls to school
8-9 am spend time with my 3 year old daughter: playing & learning; her snack time
9-10 am create & type up blog content
10-10:20 am Eat (Yes! Your body needs fuel in order to function!)
10:20-11 am create and design pins and posts; schedule these pins and posts
11:30 am-noon Facebook networking in groups
Noon-12:30 pm Lunch time with my 3 year old
12:30-1 pm Check emails
1-1:30 pm My Lunch; switch washer to dryer
1:30-2:30 pm create & type up more blog content; start van for winter to go pick up my girls from school
2:40-3:15 pm wait in school pick up line for my girls; read 5 books to my 3 year old; read my self-development book or sometimes I listen to a mindset podcast
3:25-7 pm Family time
7-8 pm bedtime routine for both my girls and me
8-8:20 pm get to sleep
This is just an example, but you can break it up to whatever works for your life and you. Depending on what tasks you need to work on and what tasks are more important, you can break it up for every half hour, hour, or 2 hours What I work on for Monday is not going to be exactly the same for Tuesday as well as what I work on for Tuesday is not going to be the same for Wednesday, so on and so forth for the rest of the week. My weekends are also quite different due to the “not working on the weekends rule.”
Question: How often should I schedule?
Answer: Schedule every Sunday for every week because you never know what your next project may consist of in the next week. Meaning you may get a project on Friday that isn’t due until next Friday but has all these little tasks that need done throughout the week in order to complete the project by the next Friday.
Question: How will time blocking help me stay on task throughout the day?
Answer: If you set up your time blocking through Google calendar then you can turn on your notifications to have it notify you 5 minutes before your next text and have it send a notification on the time of when our next task actually starts. The 5 minutes before gives you time to finish up with the current task to make for an easy transition into the next.
Bonus Tip #1: To make transitions easy you could do the “Release” exercise created by Brendon Burchard.
Bonus Tip #2: To get even another idea to find more time in your days read pages 20-28 of “Girl, Stop Apologizing” by Rachel Hollis. She goes over steps to incorporate 5 hours into your week to dedicate to your goals!
Disclosure: This post contains affiliate links. This means I may make a small commission if you make a purchase. This doesn’t cost you anymore but it does help me to continue publishing helpful content. Thank you for your support!
Recap: Here are the 3 steps to finding more time in your day to get the tasks you want done for your life and your business: gather tools, make a list of life tasks and business tasks, and schedule it into your calendar.
Have you tried these steps? Please comment below if you have, how they have helped, and help others with tips to add!
Thank you so much for taking the time to read this and hope this has helped you in your life and business!